GREYHOUND AMATEUR RADIO
NEW MEXICO UNIVERISTY
I - ORGANIZATION
The organization shall be known as the Greyhound Amateur Radio Club. It
will also be known as the Eastern New Mexico University (ENMU)
founding charter members of the ENMU ARC are:
ARC is organized according to the rules and regulations of Eastern New
Mexico University (a public not-for-profit post-secondary institution of
higher education) for the following purposes:
establish a university organization for the benefit of ENMU students and
interested in the art and science of radio communications and
the hobby of amateur radio.
To promote and enhance the knowledge, practice,
skills and enjoyment of electronics
technology and amateur radio.
To establish, equip, and operate an amateur radio
station and repeater system for the use and enjoyment of club members
To provide communications capabilities for specials
events, emergencies and/or disasters when normal communications
have been disrupted or disabled.
To promote the hobby of amateur radio by assisting
members in obtaining or upgrading amateur radio licenses through
education, mutual assistance, and other club activities.
ARTICLE II - MEMBERSHIP
A. Membership Application:
Membership in ENMU ARC is available to all whom are
eligible according to the following criteria, without regard to race,
creed, color, sex, sexual orientation, national origin or disabilities of
All persons who are interested in radio, digital,
satellite or other communications technologies who wish to join the ENMU
ARC may apply for membership by completing a membership application, along
with submitting dues that may be established through these
B. Membership Classifications:
ENMU ARC membership is categorized as follows:
Regular: any ENMU student, faculty or staff
member, and local residents holding a valid amateur radio operators
license eligible to operate an amateur radio station in the United
Regular (licensed) members who have received training for club
equipment shall be entitled to operate the club station without
Regular members in good standing are entitled to all benefits and
privileges of the club.
Associate: Associate membership is available to anyone who
does not hold a valid amateur radio license. Associate
members may operate club radio station equipment under the supervision of
regular, licensed club members, and in accordance with FCC Rules and
Associate members may excersize voting privileges, but may not
serve as an officer of the club. Associate members may serve as
committee members. At the discretion of the Club Officers,
an Associate member may be granted additional temporary
Meetings: The Club shall hold regularly scheduled meetings each
The days, times, and places of each meeting will be set by the Club
officers, and with the approval of the members. All meetings
shall be conducted in accordance with the latest version of Robert’s Rules
of Order, as revised and amended.
The Annual Meeting of the Club shall be the meeting
at which elections are held for Club office and for the elected positions
on Club Committees. Prior notice of the meeting schedule
shall be posted 30 days in advance and emailed to all members. When short
notice is required, information shall be provided on the club voice
ARTICLE III - VOTING
A: Voting Classifications: All regular or associate members in good standing are
eligible to vote.
IV - Removal from Club rolls (non-expulsion)
A: Non-payment of Dues or fees: Failure to pay Club dues within thirty
(30) days after the beginning of a new Club fiscal year shall be
considered cause for removal from the Club membership rolls. Members
removed for non-payment of dues shall be reinstated to their previous
membership status upon full payment of dues assessed for the current
ARTICLE V - EXPULSION from MEMBERSHIP
A: Expulsion of a member from the ENMU
Any member who willfully and knowingly:
Violates club rules, practices, or
Violates FCC rules and regulations,
or conditions of license, shall be liable for expulsion from the ENMU
Upon expulsion, any member, officer, or appointee
shall immediately return any and all records, assets, equipment, and
information belonging to the ENMU ARC.
Once a member is expelled, re-admittance to Club
membership shall occur only upon unanimous vote of the Club
ARTICLE VI - Membership fees and
A: Initiation Fee: An initiation fee, as established by
the Executive Board and approved by the membership, shall be payable upon
initial application for membership and required of all applicants for
This fee shall be assessed only once, upon the member’s initial
An initiation fee of $5.00 per member was established by unanimous vote of the
present at the membership meeting of February 9,
B: Dues: Membership dues, in an amount to be
determined by the Executive Board and approved by the Membership, shall be
assessed annually and are payable during the renewal period of September
rates may be assessed for members who classified as retired,
student, or family.
Persons for whom payment of dues would constitute a
hardship may, at the discretion of
the Executive Board, be exempt from the payment of dues.
members shall be exempt from the payment of Club dues.
At the request from a new student
member, initiation fees and dues may be waived for one
year from the date of their
application to the ENMU ARC.
Annual dues of $20.00 per
member was established by unanimous vote of the members
present at the membership meeting of February 9,
C: Credit for Dues Paid ‘Out of Cycle’: Members who joined during the previous
Club fiscal year shall receive a credit for that portion of the previous
year for which they paid. The credit is calculated on a quarterly
This credit shall be deducted from the dues assessment for the
current fiscal year.
ARTICLE VII - Fiscal
The Club fiscal year shall be from October 1
through September 30.
The officers of the ENMU ARC shall be President, Vice-President, Secretary,
Treasurer, and Trustee. All members, except Associate members, shall
be eligible to hold office.
ARTICLE IX - Election of Officers and
Executive Board Members
Officers shall be elected annually by secret written
ballot at the first regularly scheduled Club meeting in September. Officers
shall serve until their successors are elected and installed. Installation
of officers shall take place at the first regularly scheduled Club meeting
in October. To be eligible to hold an office
in the ENMU ARC, the candidate must have been a member of the ENMU ARC for
at least one year.
At the first meeting in August, the
presiding club officer shall appoint a nominating committee composed of
members in good standing. At the first regularly scheduled Club
meeting in May, the committee shall submit a slate of
proposed nominees to the Club. Each office shall have at least one
candidate. At the May meeting, a request for nominations from
the floor shall be entertained.
ARTICLE X - Removal from
A. The President or Vice President may, after advice from the membership, remove any
officer, including each other, from the duties of their office for
the following reasons:
2. Failure to
pay fees or dues
B. Procedures for removal.
1. In the case
of excessive absence of an officer or board member that results in the
disruption or delay of club operations or activities, the officer
shall be removed by a
simple majority vote of the other members.
2. In the event a
Club officer or Board member has not paid annual membership fees in
accordance with Articles IV or VI, his (or
her) office or Executive Board seat shall declared
However, if the inability to pay fees or dues is a result of
hardship, the Executive board can either waive or excuse overdue fees or
in the best interest of the membership.
3. In the case of
gross official misconduct: An officer or Executive Board
of gross official
misconduct may be suspended from duties associated with said office by
a unanimous vote of the other officers. In accordance with Article
V, any officer who
willfully or knowingly:
violates club rules, practices, or procedures, or
violates FCC rules, regulations, or conditions of license,
shall be liable for expulsion from the ENMU ARC.
ARTICLE XI - Officer or Elected Board
Should any Club office be vacated for any reason, the
position shall be filled by any eligible Club member who shall be voted
upon and approved by the entire remaining club officers. This person
shall serve the remainder of the current term and then the normal election
procedure shall be followed as described within these by-laws.
Should the President’s office be vacated, the
Vice-President shall immediately resign that office, become President for
the remainder of the current term, and immediately assume the duties of
The Vice-President’s position shall be filled by any eligible
member who shall be voted upon and approved by the entire remaining
This person shall serve the remainder of the current term and then
the normal election procedure shall be followed as described within these
ARTICLE XII - Duties of the
A: President - The President shall preside over the board, all
Club meetings, and be an ex-officio member of all Club committees. The President
shall have authority and power to appoint all committee chair persons
subject to approval by a simple majority of the Board. This authority may
be delegated from time to time as deemed necessary; however, the ultimate
authority to concur or veto all Club appointments shall remain with the
President at all times. The President may, from time to time,
also delegate others the authority to act as Club spokesperson or
representative of the Club, but shall retain the ultimate authority to act
as the primary spokesperson and representative of the Club in all
B: Vice-President - The Vice-President shall assist the President in
the performance of the President’s duties. Should the President be unable to
continue in office because of sickness, death, becoming incapacitated, or
through the office becoming vacant, the Vice-President shall assume the
office in accordance with the procedures described in these by-laws. The
Vice-President shall preside over all Club functions in the stead of the
President should the President not be able to do so.
C: Secretary - The secretary shall perform the following
Maintain an accurate record of all Club meeting minutes and
Maintain a membership list of names, addresses, email, and telephone
Maintain the Club charter, bylaws and related documents.
At the completion of the term of office, turn over all materials and
information to the
secretary in a timely manner.
D: Treasurer - The treasurer shall perform the following
- Disburse and receive all Club funds
- Maintain accurate records of all club financial
- Provide the membership with timely reports club
assets or equipment purchased, leased, or borrowed .
- Maintain a record of membership initiation
fees and dues.
- At the completion of the term of office, turn over
all materials and information to the incoming secretary
treasus rer in a timely manner.
E: Trustee - The trustee shall be nominated by the President
and approved by a simple majority vote of the Executive Board. The Trustee
shall perform the following duties:
Maintain the station FCC license,
2. Advise members of FCC rules and regulations regarding
operation of the club station,
3. Participate in the activities concerning the club
radio station and repeaters, such as
coordination, licensing, installation, operation, and
ARTICLE XIII - QUORUMS
A: Quorum - A quorum of the officers shall consist
of at least three (3) members of the board. A quorum at
any regularly scheduled Club meeting shall consist of the voting members
B: Absence of Quorum - In the absence of a quorum, no action
taken in the name of the Club or the club officers shall be
ARTICLE XIV - EXECUTIVE BOARD
A: Composition - The Executive Board shall consist of
the following officers:
1. The officers
of the Club shall be: President, Vice-President, Secretary,
B: Duties The Executive Board shall conduct all
business of the Club not otherwise delegated by the by-laws. They shall
advise the President on matters of Club business. They shall
faithfully carry out all the lawful directives which the Club or the
C: Vacancies Members of the Executive Board. If a seat on
the Executive Board should for any reason become vacant, the remaining
members of the Executive Board shall, by a simple majority vote, select a
member of the Club who is not already an officer of the Club or member of
the Executive Board to serve in that seat until the next election.
D: Meetings The Executive Board shall meet when
All meetings of the Executive Board must be open. The Executive
Board shall, whenever possible, notify the Club's membership of the times
and places at which it shall meet. The president shall call for the
meeting, and make notification of the time and place, by mail or telephone
or email to membership, giving at least one week’s notice except when such
advanced notice is not practical.
ARTICLE XV - COMMITTEES
A: Appointment to
Committees - The President shall appoint all
committee chairpersons, standing or otherwise. Each
committee shall have a chairperson. The chairperson shall serve at the
pleasure of the President. The committee chairperson, with the
advice and consent of the President, shall appoint members to their
respective committees. Committee chairpersons shall report on
committee activities to the membership at each monthly meeting.
Committees The following standing committees
shall be appointed:
Technical Committee - The Trustee shall be the Chairperson of the
technical committee. The technical committee shall be charged with
the responsibilityof installing, maintaining, and repairing club radio
station equipment in good operating condition.
ARTICLE XVI - DISSOLUTION OF THE CLUB
Upon dissolution of the Club, the Executive Board
shall petition Eastern New Mexico University to assume jurisdiction over
club assets and accomplish a distribution in accordance with university
rules, regulations and New Mexico State Law.
- AMENDMENTS TO THE
Amendments to the By-Laws
A. Any voting member may submit a proposed
amendment to these by-laws at any regular meeting of the Club. Such
proposals must be written, signed by five voting members of the Club, and
must be given to the Club officer presiding at the regular meeting, who
shall in turn give it to the president.
B. At the next meeting of the Executive
Board, the president shall present the proposed amendment to the Executive
Board, which will then discuss it and recommend either adoption or
rejection of the proposed amendment, including in the recommendation the
reasons for adoption or rejection.
C. At the first regular meeting of the
Club following the decisive meeting of the Executive Board, the officer
presiding at the meeting shall present to the Club the Executive Board's
The proposed amendment to these By-laws. The only
action the Club may take at this time is to set a date, time, and place at
which a vote on the proposed amendment shall occur.
D. The secretary treasurer shall convey
copies of the proposed amendment and supporting comments from its
creators, and the Executive Board's recommendations and comments on the
E. At the meeting of the Club at which the vote on
the proposed amendment shall occur, a two thirds majority vote of the
quorum present in favor of the proposed amendment is required to adopt
This Charter Amended and
Adopted by the Membership
Greyhound Amateur Radio
January 9, 2008